Actiance On Demand Preservation Capabilities for Alcatraz

Actiance, released On-Demand Preservation capabilities for Alcatraz, its cloud-based archive, enabling organizations to hold, capture, search, and review content across more than 70 communications channels. Legal departments are now able to effectively manage eDiscovery requirements, while mitigating risks that may arise during the critical collection and preservation steps and complying with new Federal Rules of Civil Procedure (FRCP) regulations.

“The standards for legal preservation have become better defined, posing greater challenges for customers who face frequent, unpredictable legal discovery,” said Kailash Ambwani, president and CEO, Actiance. “Actiance’s On-Demand Preservation capabilities provide a gold standard in proving that a firm has taken the reasonable steps required by the Federal rules to collect and preserve all information that may be relevant for litigation.”

Actiance’s On-Demand Preservation capability leverages a modern, tamper-proof data store that legal teams can utilize by uploading content from more than 70 communication and social channels to automatically place under legal hold – whenever required for eDiscovery. Electronically stored information (ESI) is then immediately available for legal teams to conduct searches, filter unneeded content, and export data for downstream legal review. With built-in, easy-to-use eDiscovery features, legal teams can easily manage collection and preservation tasks without relying on IT.

In December 2015, the FRCP introduced new amendments that state firms must take “reasonable steps” to preserve information needed for eDiscovery. The amendments provide clarity to legal teams who have resorted to a variety of practices to collect and preserve ESI during the initial stages of eDiscovery. Many legal teams have historically relied on manual processes to preserve information, consuming excessive IT resources, slowing response time, and exposing organizations to greater risk.

“Electronically stored information continues to grow at a staggering pace and organizations must find better ways to collect and preserve information to ensure compliance,” Sean Pike, program director, eDiscovery and information governance, IDC. “The risk of exposure has become even greater because content is stored across multiple communication silos and in many cases is still being managed in a manual fashion. Businesses should consider solutions that automate the collection and preservation process to reduce management complexity, mitigate legal risk, and reduce cost.”

With Alcatraz’s new On-Demand Preservation feature, customers will benefit from:

• A fully automated hold process to reduce collection risk: With the ability to automatically place items on hold, customers can eliminate time-consuming collection tasks and reduce legal risk. Alcatraz provides an easy-to-use interface to automate the upload of files from email, databases, and end-user documents such as Microsoft Word and PowerPoint.
• A tamper-proof WORM-compliant repository for secure archiving: Actiance provides a secure environment built with high-availability and fault-tolerant infrastructure, eliminating the risk of data spoliation. Alcatraz has been certified as providing a durable and immutable data archive to meet rigorous regulatory storage requirements of SEC Rule 17a-4(f), CFTC Rule 1.31(b), as well as other regulations.
• Fast search and filtering to improve efficiency: Unlike manual methods of collection and preservation that often require days or weeks to process, Alcatraz provides a sub-second Google-like search experience, giving immediate access to data under hold. Granular search features reduce data volume and improve reviewer efficiency.

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